Project Coordinator II

Project Coordinator II
US - MA - Waltham

Overview:
  • Project Coordinator in Waltham, MA
  • 7 months contract
Responsibilities:
  • Effectively and efficiently manage VP’s internal and external stakeholder engagements and demands through a complex calendar, travel logistics, numerous internal and external phone calls, and expense reports with multiple exchange rates, handling all details with competent expertise. 
  • Continuously monitor and manage VP’s multiple methods of communication through internal/external email, internal/external phone calls, and in-person inquiries. Assign where appropriate, prioritize, and track for follow-through enabling the VP to be more effective. 
  • Provide VP with well thought-out recommendations and appropriate courses of action after thoroughly analyzing the data and elements of an issue. 
  • Identify and evaluate opportunities to improve process, efficiency and ways to increase productivity by eliminating low/no value processes/activities while striving to maintain the highest quality at the lowest cost. 
  • Professionalism must be maintained at all times. Responsibility to enhance the client's reputation when speaking on behalf of the VP whether internally or externally. 
  • Front office and first point of contact for VP. This includes owning customer inquiries/issues from their inception until resolved to the customer’s satisfaction. 
  • Schedule “Project Execution Plan (PEP) Approval” meetings 
  • Identify projects that are awaiting Gate B, PEP and Gate C approval 
  • Document approval/ rejection of Gate B, PEP and Gate C projects 
  • Develop reports and analyze project data 
  • Create presentations for senior level distribution 
Requirements:
  • Proficient in Microsoft Office (Word, Excel including Pivot Tables, Powerpoint, Visio) 
  • Excellent organizational, written, oral communication and interpersonal skills 
  • Ability to efficiently prioritize and manage work 
  • Data analytical skills

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