GECORP - Executive Administrative Assistant
US - IL - Chicago
This person will serve as a SITE ADMINISTRATOR as well assisting with various activities onsite and aiding multiple managers.
Primary tasks will include: Arranging, organizing, and supporting customer tours, hosting meetings, and invoicing support.
The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
As an Executive Assistant, you will:
Prioritize conflicting needs; handle matters expeditiously
Proactively engage on and see projects through to successful completion within strict deadlines
Plan, schedule, and arrange business meetings and travel itineraries; prepare and reconcile expense accounts
Process T&L expenses in accordance with GE guidelines and assist in managing expense accounts and budgets
Prepare communications such as organization announcements and newsletters
Prepare presentations, reports, spreadsheets, meeting minutes and other business information Use discretion in interfacing with all levels of individuals, internally and externally
Prepare, evaluate, and edit incoming and outgoing communications for the executive Keeping org charts, seating, etc. up to date
Planning employee lunch and learns, trainings, etc
Direct business contacts to appropriate managers
Coordinate onsite and offsite business meeting and events Manage conference / huddle rooms and common office areas
High School Diploma or GED (associate degree preferred)
Minimum of 6 years of work experience, with at least 2 years of executive support experience.
Legal authorization to work in the location where position is hired.
Any offer of employment is conditioned upon the successful completion of a background investigation and drug screen
Must be willing to travel 10%
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
Strong experience with Oracle fusion or similar programs for invoice and PO management
Ability to prioritize and demonstrate forward thinking
Ability to deal with ambiguity
Experience supporting customer events
Experience supporting executive level leadership
Strong organizational skills and exceptional attention to detail and accuracy
Ability to prioritize, anticipate needs and solve problems
Ability and willingness to work a flexible schedule when necessary Highly motivated, confident, able to work without direct supervision
Ability to perform under pressure and against tight deadlines Fluent in use of GE online applications and systems including Skype, Webex, Teams, Colab, GETRes, Concur, and Oracle Fusion
Excellent interpersonal skills, leadership skills and teamwork
Experience interfacing with senior management and high-profile external contacts
Strong verbal and written communication skills and ability to draft clear and concise communications
Superior customer service skills
Ability to maintain high level of integrity and confidentiality
Strong oral and written communication skills Knowledge of GE policies / procedures
Strong business analysis and problem-solving skills Ability to work with cross-functional teams to help build effective processes
Proactively identifies and removes project obstacles or barriers on behalf of the team Articulates the story, uses two-way communication and influences outcomes and ongoing results
Proactively engages with cross-functional teams/other EA colleagues to resolve issues and design solutions using critical thinking and analytical skills and best practices Influences and energizes others toward the common vision and goal.
Maintains excitement for a process and drives to new directions of meeting the goal in the face of unfavorable odds and setbacks