Administrative Assistant II

Administrative Assistant II
US - MI - Detroit

To provide administrative support to a department(s) supervisor/manager and to help assist the department provide the highest level of service possible. Includes frequent high-level clerical work, organizing, scheduling, coordinating, researching & preparing reports & correspondence and distribution of information in a timely manner for supervisor. 


  • Types reports, memos, letters, and minutes from meetings. Compose routine correspondence 30%. 
  • Screens and channel telephone calls to the appropriate party 10%. 
  • Maintain personnel files including tracking PTO time 5%.
  • Distributes appropriate information to the various support areas 5%. 
  • Order supplies, makes photocopies and faxes information 5%. Organizes, prioritizes, distributes/ routes incoming mail 5%. 
  • Schedule appointments, makes travel arrangements for his/her supervisor or as directed and coordinates meetings 10%. 
  • Maintain up-to-date files of correspondence & other records 10%.
  • Compiles information & reports as requested or scheduled 10%. 
  • Prepares reports and may need to reconcile a report (examples of reports are expense reports and ppoint presentations) 5%. 
  • Performs other related duties as assigned that may not be specifically listed in this position description 5% 


  • HS Diploma/GED required. Manage his/her own workflow & resolve questions and problems w/ supervisor. 
  • Meet deadlines & work under the stress of maintaining proper liaison between dept heads, managers, employees and customers. 
  • Prepare correspondence to internal & external customers. 
  • Good communication and organizing skills. 
  • Detail oriented. 
  • Communicate effectively and professionally with management at all levels. 
  • Meet attendance standards & work OT hours as needed. 
  • Comprehend circumstances of various situations and make appropriate individual(s) aware for decision-making. 
  • Excellent working knowledge of PC/word processing. 
  • Accurate input ability of at least 50wp

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